Secure Data Management is the procedure of establishing standard practices and company policies to maintain the integrity and security of data over time. This can include things like restricting access to data by placing it behind passwords, employing robust encryption tools, and ensuring that all logins require two-factor authentication. It is also essential to ensure that database systems are configured with best practices to prevent attacks, minimize loss in the case of breaches and make it easier for users to understand what data was compromised.

It is crucial to remember that this is a procedural procedure and that companies must strive to adhere to these standards at all times, or risk the consequences of being irresponsible as stewards of customer information. This could mean lawsuits, bad media and even the possibility loss of customers who have switched brands in the wake of an incident involving data.

Step 1 – Inventory All Users & Categorize. This involves creating groups of people who interact with the system, and defining their basic rights. This doesn’t need to be a perfect science, but it should be as detailed and precise as is possible.

After that, you’ll need to create the “chain of custody” for any interactions or changes to the data. This will assist in defending any future lawsuits, and give peace of mind to customers who are concerned about their personal information being shared with unauthorized parties.

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